OIT Systems Maintenance, Thurs. Nov 15 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 11/15/2018 from 3:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

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Account Self Service
Description of change: OIT will upgrade the Account Self-Service portal to correct a problem related to updating your password while logged in.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: accounts.fau.edu
Affected systems: OIM Web servers
Expected End-user impact: During this time, account self-service portal will be unavailable. After the change, users will be able to correctly change their password when logging in to the Account Self-Service portal.

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DPM – Software upgrade
Description of change: OIT is upgrading all of the production DPM servers from UR4 to UR6.
Downtime window start: 3:00 AM
Downtime window end: 7:00 AM
Affected services: Backups for production VMs and physical desktops using DPM as their backup method.
Affected systems: SCDPM, boc22dpmus, nwdpmus. All client agents managed by these 3 servers.
Expected End-user impact: During this time, backups will be paused at various times between 3AM and 7AM.

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Server and Client Maintenance
Description of change: OIT will be upgrading server and client software for the Event Management Software suite.
Downtime window start: 3:00 AM
Downtime window end: 5:00 AM
Affected services: EMS
Affected systems: Servers related to EMS
Expected End-user impact: During this time, there will be minimal end user-impact. End users will need to relaunch their desktop clients when they come into the office.

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Banner Maintenance
Description of change: OIT will apply 25Live/LYNX upgrade scripts for the Registrar’s office in Banner production.
Downtime window start: 5:00 AM
Downtime window end: 7:00 AM
Affected services: No impact on running services. This will enable a new application to interface with Banner.
Affected systems: Banner production
Expected End-user impact: During this time, no end-users impact on is expected.

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SecureDoc Server Updates
Description of change: OIT will be updating the SecureDoc Enterprise software on the host VM.
Downtime window start: 5:00 AM
Downtime window end: 7:00 AM
Affected services: SecureDoc autoboot will be down sporadically during restarts.
Affected systems: SecureDoc Server
Expected End-user impact: During this time, no end-user impact is expected. The only issue would be that machines would not be able to autoboot during server restarts. The user would still be able to log in manually.

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DC VLAN Moves Phase 3
Description of change: OIT will be moving Data Center Vlans to the new DC01 core for service to Data Center Servers and ToR devices.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Services hosted on the servers on these subnets.
Affected systems: DataCenter Devices
Expected End-user impact: During this time, services on these server subnets will be disrupted during the move.

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Posted in Banner and Admin Systems, Email, Network and Telecom, Systems

[RESOLVED] Duo Phone calls are delayed

UPDATE:

The vendor has moved services to an alternative telephony provider and phone call authentications should be working properly at this time.

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Please see the status from the vendor:

Investigating – We are currently investigating an issue where phone calls are being delayed. All other authentication methods are working without issue.
Nov 5, 10:36 EST

Posted in Banner and Admin Systems, Email, Systems, Uncategorized, Workday

OIT Systems Maintenance, Thurs. Oct 25 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 10/25/2018 from 3:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

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Email Infrastructure Upgrade
Description of change: OIT will be adding additional capacity to its email infrastructure.
Downtime window start: 5:00 AM
Downtime window end: 5:00 AM
Affected services: Inbound Email
Affected systems: Email servers
Expected End-user impact: During this time, no end-user impact is expected.

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Server Upgrade and Maintenance
Description of change: OIT will be upgrading the components of several systems to resolve bugs and add support for newer hardware.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: All services
Affected systems: All systems
Expected End-user impact: During this time, no end-user impact is expected.

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Identity Management
Description of change: Upgrades and patches which may require restart.
Downtime window start: 12:00 AM
Downtime window end: 6:00 AM
Affected services: Identity Management
Affected systems: Identity Management
Expected End-user impact: During this time, these changes only affect backend services and should not impact users.

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Banner Maintenance
Description of change: OIT will be installing a critical patch needed by Financial Aid during the FAUP maintenance window. This patch is needed to resolve critical defects in Financial aid processing.
Downtime window start: 3:00 AM
Downtime window end: 7:00 AM
Affected services: Banner 8 and Banner Admin Pages
Affected systems: Banner
Expected End-user impact: During this time, users may not be able to connect to Banner during the installation.

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Posted in Banner and Admin Systems, Email, Systems

OIT Systems Maintenance, Thurs. Oct 18 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 10/18/2018 from 3:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

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Application Maintenance – New Frevvo Servers
Description of change: Upgrade the University Form server from a virtual machine to a physical device. This will resolve a bug we are experiencing that causes the form service to crash.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Forms, Admissions Applications, Application Status Portal
Affected systems: frevvo server
Expected End-user impact: During this time, web users will not be able to submit or lookup the results of forms.

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Application Maintenance – Identity Management
Description of change: OIT will add the Preferred First Names as an optional attribute to SSO, apply Workday Employee Feed Bug fixes, and additional upgrades and patches which may require restart.
Downtime window start: 12:00 AM
Downtime window end: 6:00 AM
Affected services: Identity Management
Affected systems: Identity Management, LDAP
Expected End-user impact: During this time, these changes only affect back-end services and should not impact users.

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Banner Maintenance
Description of change: OIT will be upgrading several Banner modules, such as Student Financial Aid, General, Accounts Receivable, and Admin Commons
Downtime window start: 2:00 AM
Downtime window end: 7:00 AM
OIT Units involved in the change AS and DBA Teams
Affected services: Banner 8, Banner XE, Application Navigator and Self-Service
Affected systems: Banner
Expected End-user impact: During this time, users may not be able to connect to Banner and or Self-Service during the installation.

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Update license server to support new Office and Server versions
Description of change: OIT will be updating the Microsoft license server to support new versions of Office and Server
Downtime window start: 6:00 AM
Downtime window end: 6:05 AM
Affected services: Windows and Office product activation
Affected systems: Windows licensing server
Expected End-user impact: During this time, no end-user impact is expected

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Canvas User Management Tool Update
Description of change: OIT will be applying an update to the Canvas User Management tool that is used by Continuing and Executive Education to manage their non-FAU accounts in Canvas.
Downtime window start: 6:00 AM
Downtime window end: 6:10 AM
Affected services: Only the tool itself will be unavailable as the update is applied.
Affected systems: Only the tool itself will be unavailable as the update is applied.
Expected End-user impact: During this time, the users that use the tool will be unable to use it during the update. All of the users of the tool have been notified.
NOTE: This tool’s availability will in no way affect the availability of Canvas itself.

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Identity Management
Description of change: Install Oracle Critical Patch Updates for Identity Management environment. We ran out of time during the last maintenance window and these patches were held back.
Downtime window start: 3:00 AM
Downtime window end: 7:00 AM
Affected services: Oracle Identity Manager, Password sync, Account Claiming
Affected systems: OIM servers
Expected End-user impact: Users will not be able to claim their accounts or reset passwords while the system is being restarted during the window.

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Posted in Banner and Admin Systems, Educational Technologies, Email, Network and Telecom, Systems

OIT Systems Maintenance, Thurs. Oct 11 from 12:01AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 10/11/2018 from 3:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

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Server Maintenance – Oracle Identity Management
Description of change: OIT will be upgrading the Oracle Identity Management (OIM) system from 11.1.2.2 to 11.1.2.3 (PS3).
Downtime window start: 12:01 AM
Downtime window end: 7:00 AM
Affected services: Password resets, account claiming, Oracle Identity Management (OIM)
Affected systems: OIM servers
Expected End-user impact: During this time, users will not be able to claim accounts or reset passwords.

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Banner Maintenance
Description of change: OIT will be upgrading several Banner modules, such as Student, Faculty Self-Service, and General
Downtime window start: 2:00 AM
Downtime window end: 7:00 AM
Affected services: Banner 8, Banner XE, Application Navigator and Self-Service
Affected systems: Banner
Expected End-user impact: During this time, users may not be able to connect to Banner and/or Self-Service.

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Server Upgrade and Maintenance
Description of change: OIT will be upgrading the components of several systems to resolve bugs and add support for newer hardware.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: ADFS, Shibboleth, Banner DR
Affected systems: ADFS, Shibboleth, Banner DR
Expected End-user impact: During this time, no end-user impact is expected

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Server Maintenance – Oracle Identity Management
Description of change: Updating e-mail address in Oracle Identity Manager for users that should have an @health.fau.edu address. This is in preparation for the Trusted e-mail go-live. OIM may be slower than usual during this time.
Downtime window start: 10/11/2018 6:00 PM
Downtime window end: 10/14/2018 6:00 PM
Affected services: Password resets, account claiming, Oracle Identity Manager (OIM)
Affected systems: OIM servers
Expected End-user impact: Please note this change will begin on Thurs. Oct 11 at 6:00 PM and run for a few days. Expected end time is Sun, Oct 14 at 6:00 PM or sooner. No downtime is expected but password resets might take a little longer to synchronize.

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Posted in Banner and Admin Systems, Email, Systems

[RESOLVED]Degraded Services Single Sign On, DHCP, DNS

Issue is resolved and services are fully online.

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DHCP, DNS, Single Sign On, Network Monitoring, and EDURoam may experience delays and possible errors this morning due to an issue with a device in Building 96. Information Technology is working on resolving the issue and will update this notice as we learn more.

Posted in Banner and Admin Systems, Educational Technologies, Email, Instructional Technologies, Lecture Capture, Network and Telecom, Systems, Video Conferencing, Workday

Admissions Status Portal Upgrade at 5 am

The admissions status portal for undergraduate applicants will be upgraded the morning of October 4th at 5 am. During this upgrade the status portal will not be available and users may receive a 404 page not found.

Posted in Banner and Admin Systems

OIT Systems Maintenance, Thurs. Oct 4th from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 10/04/2018 from 12:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

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Identify Management
Description of change: Add HIPAA role to Oracle Identity Manager and sync to OUD
Downtime window start: 12:00 AM
Downtime window end: 7:00 AM
Affected services: Oracle Identity Manager
Affected systems: boc22oimp
Expected End-user impact: Password changes may be delayed a few minutes during the time. No services will be restarted.

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Application Maintenance – Forms.fau.edu user and role sync
Description of change: OIT will begin syncing all Employees and their roles into forms.fau.edu’s database one per day.
Downtime window start: 3:00 AM
Downtime window end: 3:00 AM
Affected services: forms.fau.edu
Affected systems: frevvo server
Expected End-user impact: During this time there is no end-user impact. After the change, users will be able to accurately route forms to employees as needed.

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Server Maintenance
Description of change: OIT will be performing maintenance on its server infrastructure.
Downtime window start: 4:00 AM
Downtime window end: 5:30 AM
Affected services: DHCP, DNS, SSO, Network Monitoring, EDURoam
Affected systems: dhcpboc1, dhcpboc18, dnsboc1, ldapboc1-el6, overwatch, shibboleth2p, tatooine, boc96hv01, boc96hv02, boc96esxi01, boc96esxi02

Expected End-user impact: Affected services may either be down or partially degraded.

Posted in Banner and Admin Systems, Educational Technologies, Email, Google App Status Feed, Instructional Technologies, Network and Telecom, Systems, Uncategorized

OIT Systems Maintenance, Thurs. Sept 27 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 09/27/2018 from 3:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

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Server Maintenance – Inbound email update
Description of change:
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Inbound email
Outbound email: smtp.fau.edu
Affected systems: email servers
Expected End-user impact: During this time there will be minimal to no impact. Outbound email using smtp.fau.edu may be delayed and/or may get bounced back depending on how the individual server is configured. Inbound email may be delayed during the change window.

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Banner Maintenance
Description of change: OIT will be upgrading several Banner modules
These modules include: Student, Account Receivable, and Financial Aid
Downtime window start: 2:00 AM
Downtime window end: 7:00 AM
Affected services: Banner 8, Banner XE, Application Navigator and Self-Service
Affected systems: Banner
Expected End-user impact: During this time, users may not be able to connect to Banner and or Self-Service during the installation.

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Identity Management
Description of change: Upgrades and patches which may require restart. User management application will be upgraded to v. 0.2.4
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: OIM web servers
Affected systems: Changes are occurring to back end services. User should not see any impact on their existing services due to this changes.
Expected End-user impact: During this time, no end-user impact is expected.

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Jupiter Data Center migration.
Description of change: OIT is condensing 4 Jupiter racks into 2. This will require downtime for all services on the Jupiter campus.
Downtime window start: 3:00 AM
Downtime window end: 7:00 AM
Affected services: All services on the Jupiter campus including Domain Authentication, DNS, DHCP, LDAP, application and file share services. All Video Conferencing services.
Affected systems: Jupiter Domain controllers, Jupiter File Servers, VC server equipment, Jupiter Application Servers.
Expected End-user impact: During this time, users will be without the majority of computing services on the Jupiter campus during this 4 hour window. This will include login authentication, Jupiter application and Jupiter server shares, plus all VC services.

Posted in Banner and Admin Systems, Email, Systems

Admissions Status Maintenance Wednesday 12th at 7 am

We will be performing a short update to the Admissions Status Portal at 7 am on Wednesday September 12th. During this update appstatus.fau.edu/admissions will be offline and applicants will not be able to check the status of admissions applications.

If you experience difficulty accessing appstatus.fau.edu or your admissions applications please contact the Help Desk at your earliest convenience.

Posted in Banner and Admin Systems