OIT Systems Maintenance, Thurs. Aug 1 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 08/01/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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Radius Server Maintenance
Description of change: OIT will be performing security updates of the radius servers that support wireless and Eduroam authentication. There may be temporary interruption as the systems are updated.​
Downtime window start: 10:00 PM
Downtime window end: 12:00 AM
Affected services: On-site wireless, Eduroam
Expected End-user impact: During this time, users may lose WiFi connectivity on campus during the update. Users using Eduroam may have failed authentications while trying to use other institutions’ WiFi.

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Florida Shines Authentication
Description of change: The authentication for Florida Shines Transcripts, Transient, and similar authentications will be updated.This update will increase the reliability of the system and improve the performance when users access the Florida Shines Services.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Florida Shines
Expected End-user impact: During this time, no end-user impact is expected. Should errors occur, end users will see an authentication error on the Florida Shines page. OIT can contact the Florida Shines team and alert them of the error. If errors occur Florida Shines (FLVC) will revert the change.

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AppStatus Maintenance
Description of change: OIT will be updating the wording on the Appstatus login screen and decision display will be changed.
Downtime window start: 6:40 AM
Downtime window end: 6:55 AM
Affected services:​AppStatus
Expected End-user impact: During this time, AppStatus might be unavailable for about 15 mins while the server updates the webapp

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Medical Insurance Integration Setup
Description of change: This is the creation of a new Appworx process to load a file containing student charges for Medical Insurance to the student’s accounts.
Downtime window start: 4:00 AM
Downtime window end: 5:00 AM
Affected services: No impacted services expected
Expected End-user impact: During this time, no end-user impact is expected

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SSAR subscores banner load
Description of change: OIT will start loading unofficial test scores from SSAR into Banner
Downtime window start: 12:00 AM
Downtime window end: 12:00 AM
Affected services: SSAR load process
Expected End-user impact: During this time, no end-user impact is expected

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EDI Tables cleanup (1st iteration)
Description of change: OIT will be cleaning up error notification records in Banner to improved EDI processes.
Downtime window start: 3:00 AM
Downtime window end: 4:00 AM
Affected services: Three BANNER EDI tables. EDI jobs will not be running at that hour of the morning so the scripts will not interfere with job performance. Removing records from these records will not affect any other tables or processes.
Expected End-user impact: During this time, no end-user impact is expected.

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Starfish Integration Fix
Description of change: This change is to fix an issue where a certain population of students are excluded during the break in semesters
Downtime window start:5:00 AM
Downtime window end: 6:00 AM
Affected services: No impact to services expected
Expected End-user impact: During this time, no end-user impact expected

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Common App and Residency Solution
Description of change: Banner, the Undergraduate App, The Graduate App, Onbase, and Owldone will all be updated to deliver Common App applications to Banner, new residency related questions to the applications, a new tentative residency setting algorithm, a new residency module to Owldone, and anew residency submission and verification support in Onbase.
Downtime window start: 5:00 AM
Downtime window end: 7:00 AM
Affected services: Undergraduate app, Grad App, Owldone, Banner app load packages, OnBase forms
Expected End-user impact: Applicants will have fewer questions on the applications and a secure online form for submitting related documents. Staff for Grad Admissions, Undergraduate Admissions and Registrar’s residency officers will have new tools.

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Office 365 entitlement change
Description of change: OIT will be changing the method for which Office 365 services are enabled for users
Downtime window start: 6:00 AM
Downtime window end: 6:00 AM
Affected services: All Office 365 services
Expected End-user impact: During this time, no end-user impact is expected

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FTIC student catalog term update
Description of change: OIT will apply some updates to change FTIC summer students to the Fall catalog
Downtime window start: 6:00 AM
Downtime window end: 6:00 AM
Affected services: Banner
Expected End-user impact: During this time, no end-user impact is expected

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Posted in Banner and Admin Systems, Email, Network and Telecom, Systems

OIT Systems Maintenance, Thurs. July 25 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 07/25/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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Shutting down legacy server (Blackboard)
Description of change: OIT will be shutting down the Blackboard webservers​ that are no longer in use.
Downtime window start: 10:00 AM
Downtime window end: 11:00 AM
Affected services: Blackboard​
Expected End-user impact: During this time, no end-user impact is expected.

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Canvas subaccount fix
Description of change: OIT will apply a fix for subaccount query for import into canvas
Downtime window start: 12:00 AM
Downtime window end: 12:00 AM
Affected services: ​Canvas import job
Expected End-user impact: During this time, no end-user impact is expected.

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REDcap upgrade
Description of change: OIT will be upgrading the REDCap data collection tool to the latest long term supported release.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: REDCap​
Expected End-user impact: During this time, REDCap will be unavailable. ​

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Posted in Banner and Admin Systems, Instructional Technologies, Systems, Uncategorized

OIT Systems Maintenance, Thurs. June 27 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 06/27/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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Single Sign On Maintenance to Support WebEx Admin
Description of change: OIT will update the Single Sign On configuration to support WebEx’s new deployment. This is required to support WebEx’s non-standard single sign on setup. ​
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Single Sign On​ and all services which utilize it. This includes but is not limited to: Workday, Canvas, Banner, and MyFAU
Expected End-user impact: During this time, no end-user impact is expected. However, there is a small chance that one or more single sign on servers could stop during this maintenance. If this occurs, users will be redirected to the OIT disaster recovery site. When this occurs some services will momentarily fail to authenticate. It is recommended to try refresh the browser and try again. If the problem persist, try again after the maintenance window. If assistance is needed, please contact the OIT Help Desk 561.297.3999

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Database configuration changes
Description of change: OIT will be making adjustments to the configuration of connections to application databases in preparation of up coming upgrades to database backends. These changes do require a restart the services however no impact to our users is anticipated
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: accounts.fau.edu – Accounts Self Service, User Manager (UM), Financial Aid Course Quiz,
Expected End-user impact: During this time, no end-user impact is expected.

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Account Self Service Updates
Description of change: OIT will be installing patches and updates to backend services.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Accounts Self Service – https://accounts.fau.edu, User Manager (UM)
Expected End-user impact: During this time, no end-user impact is expected.

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BHRIC Servers upgrade from Windows 2012R2 to Windows 2019
Description of change: OIT has a series of Windows servers on BOCA RATON and JUPITER cloud platforms running Windows 2012 R2. These servers will be upgraded to Windows 2019​. The first server was upgraded successfully. We would like to continue upgrading all servers in 3/4 servers per batch over next few months. ​This will be the 5th batch.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Various services that resides on the Jupiter Health domain​
Expected End-user impact: During this time, no end-user impact is expected

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BHRIC Servers upgrade from Windows 2012R2 to Windows 2019
Description of change: OIT has a series of Windows servers on BOCA RATON and JUPITER cloud platforms running Windows 2012 R2. These servers will be upgraded to Windows 2019​. The first server was upgraded successfully. We would like to continue upgrading all servers in 3/4 servers per batch over next few months. ​This will be the 5th batch.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Various services that resides on the Boca Health domain​
Expected End-user impact: During this time, no end-user impact is expected
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Posted in Systems

OIT Systems Maintenance, Thurs. June 20 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 06/20/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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WebFOCUS Server Maintenance
Description of change: OIT will be applying the Webfocus upgrade 8.2.4​
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services:  WebFOCUS/Leap Ahead Production environment. ​
Affected systems:  IBI servers
Expected End-user impact: During this time, WebFOCUS, MyBits, and the Lead Ahead production environment will be unavailable at times.

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DR Password Change Support
Description of change: OIT will be adding disaster recovery support for password reset to backend services.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: accounts.fau.edu – account self service
Affected systems: OIM servers
Expected End-user impact: During this time, no end-user impact is expected. These services are only active in a disaster recovery scenario.

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Additional Orgs Added to HIPAAA Worker Report
Description of change: OIT will be applying a change to include automated provisioning and deprovisioning of HIPAA Employees in Health and Wellness / Counseling & Psychological Services , IBRAIN orgs.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Identity Management
Affected systems: ​Snaplogic, Oracle Identity Management System
Expected End-user impact: During this time, no end-user impact is expected.

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BHRIC Servers upgrade from Windows 2012R2 to Windows 2019
Description of change: OIT has a series of Windows servers on BOCA RATON and JUPITER cloud platforms running Windows 2012 R2. These servers will be upgraded to Windows 2019​. The first server was upgraded successfully. We are continuing to upgrade all servers in 3/4 servers per batch over next few months. ​This will be the 4th batch.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Various services in health domain
Affected systems: Jupiter Health servers
Expected End-user impact: During this time, no end-user impact is expected​

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BHRIC Servers upgrade from Windows 2012R2 to Windows 2019
Description of change: OIT has a series of Windows servers on BOCA RATON and JUPITER cloud platforms running Windows 2012 R2. These servers will be upgraded to Windows 2019​. Several servers are upgraded successfully. We are continuing to upgrade all servers in 3/4 servers per batch over next few months. ​
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Various services on following servers in health domain
Affected systems: Boca Health servers
Expected End-user impact: During this time, no end-user impact is expected.

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Posted in Email, Systems

OIT Systems Maintenance, Thurs. June 13 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 06/13/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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Email System Configuration Change
Description of change: Email spam protection settings are being modified to allow the a new project (SalesForce) to send valid emails on behalf of FAU.
Downtime window start: 5:00 AM
Downtime window end: 5:30 AM
Affected services: FAU Email Delivery​
Affected systems: Email and DNS servers
Expected End-user impact: During this time, no end-user impact is expected. ​

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Server Maintenance
Description of change: OIT will restart one of five LDAP user information servers to recover the ability to manage it properly.​
Downtime window start: 4:45 AM
Downtime window end: 5:00 AM
Affected services: A major service that may be impacted is Single Sign-on logins.  Other services may be OIM  (Oracle Identity Management) changes that need to be performed on OUD (Oracle Unified Directory) and any service requiring LDAP connections to OUD (Oracle Unified Directory).
Affected systems: boc22oudp02 proxy instance (asinst_2)​
Expected End-user impact: During this time, no long term impact is expected as this is only 1 of 5 OUD servers.  They are redundant and new connections would be routed to servers that are still alive. Momentary interruption of services may occur if something has been connected to that server and did not complete its operation during the shutdown.

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Server maintenance
Description of change: OIT will be introducing some security​ enhancements to the webservers.
Downtime window start: 4:00 AM
Downtime window end: 5:00 AM
Affected services: www.fau.edu
Affected systems: Web servers
Expected End-user impact: During this time, no end-user impact is expected. Changes should be transparent to end users.​

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Server Cluster Maintenance
Description of change: OIT will be applying updates to a server cluster.​
Downtime window start: 8:00 AM
Downtime window end: 5:00 PM
Affected services: Hyper-V, Multiple FAU services (please see list of virtual machines)​
Affected systems: HyperV clusters
Expected End-user impact: During this time, no end-user impact is expected. Virtual machines will be migrated live and no down time is expected for those work loads.​

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Banner Maintenance
Description of change: OIT will be upgrading and patching the BANNER system with 5 different releases. There are six Harvest packages over five Team Dynamix Incident numbers to be installed during the maintenance window.
Downtime window start: 3:00 AM
Downtime window end: 7:00 AM
Affected services: No service impact expected
Affected systems: BANNER
Expected End-user impact: During this time, no end-user impact expected.

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Oracle Server Maintenance
Description of change: OIT will be applying the Oracle Upgrade 12cR2 to IEAP production database​
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: IEAP production environment. Webfocus won’t be able to connect to the IEAP database. ​
Affected systems: odsprod
Expected End-user impact: During this time, services that listed above will be unavailable at times during the maintenance window.​​

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BHRIC Servers upgrade from Windows 2012R2 to Windows 2019
Description of change: OIT has series of Windows servers on BOCA RATON and JUPITER cloud platforms running Windows 2012 R2. These servers will be upgraded to Windows 2019​. The first server was upgraded successfully. We would like to continue upgrading all servers in 3/4 servers per batch over next few months. ​
This will be the 3rd batch.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Various services on following servers in health domain
Affected systems: Servers on the Health domain
Expected End-user impact: During this time, no end-user impact is expected

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Posted in Banner and Admin Systems, Email, Systems

[RESOLVED] Owldone Unavailable

Update: The issue with Owldone has been resolved and is now available again. We thank you for your patience during this time.

OIT

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We are currently experiencing some issues with Owldone and the application is currently unavailable. We are working to resolve the issue as soon as possible and we appreciate your patience during this time.

OIT

Posted in Banner and Admin Systems, Systems

OIT Systems Maintenance, Thurs. June 6 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 06/06/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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BHRIC Servers upgrade from Windows 2012R2 to Windows 2019
Description of change: OIT will be upgrading a series of Windows servers on BOCA RATON and JUPITER cloud platforms running Windows 2012 R2. These servers will be upgraded to Windows 2019​. This is the 2nd batch of upgrades.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Various services on following servers in health domain
Affected systems:  Various health servers
Expected End-user impact: During this time, no end-user impact is expected

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Server Maintenance
Description of change: OIT will be changing the network address for a server.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: VIP file shares
Affected systems: VIP server
Expected End-user impact: During this time, end users will not be able to connect to the VIP file share.

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Oracle Server Maintenance
Description of change: OIT will be applying the Oracle Upgrade 12cR2 to IEAP production database​
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: IEAP production environment. Webfocus won’t be able to connect to the IEAP database. ​
Affected systems: odsprod
Expected End-user impact: Services that listed above will be unavailable at times during the maintenance window.​​

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Posted in Banner and Admin Systems, Educational Technologies, Email, Systems

OIT Systems Maintenance, Thurs. May 30 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 05/30/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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Account Self Service
Description of change: OIT will be upgrading and patching services related to account management, this includes fixing FAUNet ID lookup function to support special characters in names, auto-provision Affiliates and assign Znumbers. Additional changes will be non-user impacting and effect backend services.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Account Self Service
Affected systems: Accounts Self-Service portal, User Management (UM), OIM servers
Expected End-user impact: During this time, no end-user impact is expected.

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Webserver maintenance
Description of change: OIT will be adding a new webserver into rotation for the fau website to handle shibboleth requests.
Downtime window start: 6:00 AM
Downtime window end: 7:00 AM
Affected services: www.fau.edu
Affected systems: www.fau.edu​
Expected End-user impact: During this time, no end-user impact is expected.

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CourseLeaf Section Scheduler software upgrade
Description of change: OIT will upgrade the CourseLeaf Section Scheduler (CLSS). CourseLeaf Section Scheduler (CLSS) streamlines how colleges and universities determine their class offerings each term – everything from inputting, editing, validating, approving, and updating the course offerings.
Downtime window start: 3:00 AM
Downtime window end: 5:00 AM
Affected services: CourseLeaf Section Scheduler
Affected systems: Banner Student
Expected End-user impact: During this time, no end-user impact is expected.

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Testing Center Single Sign On Maintenance
Description of change: OIT will update the single sign on system to improve the user experience in the testing center. ​
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Single Sign On and all dependent services
Affected systems: Shibboleth servers
Expected End-user impact: During this time, no end-user impact is expected. After the change,  the single sign on system will not prompt for 2Factor when users access Canvas from the testing center.

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BHRIC Servers upgrade from Windows 2012R2 to Windows 2019
Description of change: OIT will upgrade a series of Windows servers on BOCA RATON and JUPITER cloud platforms from Windows 2012 R2 to Windows 2019​.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Various services on servers in health domain
Affected systems: Jupiter servers
Expected End-user impact: During this time, no end-user impact is expected.

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Authentication service migration
Description of change: OIT will be migrating some systems responsible for authentication to a newer version​
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: SSO, ADFS, all Office 365 services, College of Business web sites
Affected systems: Boca ADFS servers
Expected End-user impact: During this time, no end-user impact is expected​.

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Frevvo 7.4.13 Update
Description of change: OIT will update Frevvo Prod (form server) to version 7.1.13​
Downtime window start: 3:00 AM
Downtime window end: 4:00 AM
Affected services: Frevvo​ form server
Affected systems: Frevvo
Expected End-user impact: During this time, Frevvo will be unavailable.

Posted in Banner and Admin Systems, Email, Systems

OIT Systems Maintenance, Thurs. May 23 from 3:00AM to 7:00AMm

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 05/23/2019 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

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Storage Maintenance
Description of change: OIT will be moving backend NetApp storage to two new switches
Downtime window start: 2:00 AM
Downtime window end: 7:00 AM
Affected services: ALL SERVICES WILL BE UNAVAILABLE except the following:
DNS
LDAP
DHCP
Single Sign On
Active Directory
Main FAU web page
Expected End-user impact: During this time, most services except the ones mentioned above will be unavailable for a few hours.

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Single Sign On Maintenance for Testing Center
Description of change: OIT is updating the single sign on (SSO) system to improve the user experience in the testing center. ​
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Single Sign On and all dependent services
Affected systems: Shibboleth
Expected End-user impact: During this time, no end-user impact is expected. After the change, single-sign on will not prompt for 2Factor when users access Canvas from the testing center.

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uAchieve Maintenance
Description of change: Updating student queries file in uAchieve production.
Downtime window start: 6:00 AM
Downtime window end: 6:30 AM
Affected services: uAchieve production
Affected systems: uAchieve server
Expected End-user impact: During this time, the uAchieve degree auditing/planning system will be unavailable.

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Banner Maintenance
Description of change: OIT will make changes to reduce the complexity of UDCID generation in Banner by removing Banner Enterprise Identity Services and replacing with database triggers.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: No downtime for any services
Affected systems: No downtime for any systems
Expected End-user impact: During this time, no end-user impact is expected.

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Posted in Banner and Admin Systems, Canvas / LMS, Educational Technologies, Email, Instructional Technologies, Lecture Capture, Network and Telecom, Systems, Uncategorized, Video Conferencing, Workday

Storage Switch Replacement – Thurs. May 23 from 2:00AM – 6:00AM

OIT will be doing a much needed storage switch replacement during our regular maintenance window on Thursday, May 23 from 2:00AM to 6:00AM.  The maintenance will be disruptive in nature and will affect most, if not all, servers (physical/virtual) and services that OIT manages. 

Critical services such as DNS, DHCP, SSO, AD as well as cloud based services such as TeamDynamix, Workday and Canvas will be online.  OIT will update this post when maintenance is complete or should any issues arise during this time.

We apologize for any inconvenience this may cause.

OIT

 

Posted in Banner and Admin Systems, Canvas / LMS, Educational Technologies, Email, Instructional Technologies, Lecture Capture, Network and Telecom, Systems, Uncategorized, Video Conferencing, Workday