OIT Systems Maintenance, Thurs. March 15 from 3:00am to 7:00am

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 03/15/2018 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

*************************************************************************************
Load balancer maintenance – BigIP
Description of change: OIT will be making some security changes to enhance the compatibility of web browser connectivity.
Downtime window start: 6:00 AM
Downtime window end: 7:00 AM
Affected services: BigIP​
Affected systems: BigIP​
Expected End-user impact: During this time, we do not expect any end user impact as this will only be adding the root certificate to the star certificate already in BigIP​

*************************************************************************************
Update Virtualization Infrastructure
Description of change: Systems will be updating the configuration version of several virtual machines at our disaster recovery site.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: The following services will only be affected at our disaster recovery site. No services at Boca or partner campuses are expected to be impacted: DNS, LDAP, Account Management, SSO for Microsoft Services, Internal IT Tools​
Affected systems: bigipnw, dnsnw1, jenkins, ldapnw1-el6, lintalon1nw, madcatdr, metadatadr, nautilus, nwadfs, nwadfsp, nwchessboard, nwnasmvi, nwrdcnaconv, nwrdcvcenter1​
Expected End-user impact: During this time, no end-user impact is expected

*************************************************************************************
Server Maintenance – WordPress
Description of change: OIT will be restarting Mysql on wordpress to restore replication after upgrade.
Downtime window start: 6:00 AM
Downtime window end: 7:00 AM
Affected services: WordPress​
Affected systems: WordPress​
Expected End-user impact:  During this time, WordPress may be unavailable for a few minutes during mysql restart.  We will be restarting (mysql) both WordPress Boca and NorthWest.

*************************************************************************************
Server Maintenance – VIP Content Management system
Description of change: Applying a patch to enhance functionality of the VIP Content management system​​
Downtime window start: 5:30 PM
Downtime window end: 6:30 AM
Affected services: VIP Content Management System
Affected systems: vip.fau.edu (Boc22coex01)
Expected End-user impact: During this time, the VIP Content management system will be unavailable.

************************************************************************************

Posted in Systems

Email Upgrade Phishing Message – Do Not click the link

Please be advised that a Phishing email has been identified.

The subject line of this message is Email Upgrade.  Please DO NOT click the link in the message. The message is not sent from OIT or FAU. If you have already clicked the link, please change your password immediately.  If you need assistance, please contact the OIT Help Desk at 561.297.3999

OIT

Posted in Banner and Admin Systems, Educational Technologies, Email, Google App Status Feed, Instructional Technologies, Network and Telecom, Systems, Uncategorized, Workday

OIT System Maintenance Thurs. March 8 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 03/08/2018 from 3:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

*************************************************************************************
Windows configuration and deployment system upgrade
Description of change: The system providing configuration, deployment and updates to Windows clients will be upgraded to the latest version
Downtime window start: 3:00 AM
Downtime window end: 6:30 AM
Affected services: OS deployments, app installs, windows updates from SCCM
Affected systems: boc22sccm
Expected End-user impact: During this time, all OS deployments, app installs, windows updates from sccm will be unavailable

*************************************************************************************
Patch Tomcat FAU Apps
Description of change: Applying latest patches for Apache Tomcat servers.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: FAU Financial Aid Quiz, Account Self Service, ACH Payments
Affected systems: tuna1p.fau.edu, tuna2p.fau.edu, boc22oimwebp1.fau.edu, boc22oimwebp2.fau.edu​​
Expected End-user impact: During this time, users may loose access to websites running services. ​

*************************************************************************************
Upgrade Jira from 7.2.3 to 7.8.0
Description of change: Upgrade Jira from 7.2.3 to 7.8.0​. Migrate it’s database from mysql01 to boc22mysql02 for mysql verisoning support.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Jira, Jira Reports
Affected systems: Jira​
Expected End-user impact: During this time, Jira will be unavailable

*************************************************************************************

Posted in Email, Systems

OIT Systems Maintenance, Thurs. March 1 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 03/01/2018 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

*************************************************************************************
University Form Server Upgrade (Frevvo)
Description of change: OIT will be upgrading the University form server (Frevvo) to provide new features and resolve several problems reported by users.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: Frevvo Form Server, examples: Admissions Applications, Immunization Forms, Test Score Collecting Forms, and many more
Affected systems: Frevvo1.fau.edu
Expected End-user impact: During this time, users will not be able to edit or submit data to new or existing Frevvo forms

*************************************************************************************
Email Auditing Change
Description of change:  OIT will be enabling mailbox auditing for all office 365 mailboxes.
Downtime window start: 8:00 AM
Downtime window end: 9:00 AM
Affected services: Office 365 / Exchange Online​
Affected systems:  Office 365 / Exchange Online​
Expected End-user impact: During this time no end-user impact is expected.

Posted in Email, Systems

VIP Document Management System Upgrade – postponed to Friday, March 2 from 5:00PM to 5:30PM

VIP Document Management System Upgrade
Description of change: We are making an enhancement to the VIP Document Management System in order to provide better security for logins
Downtime window start: 5:00 PM
Downtime window end: 5:30 PM
Affected services: VIP Document Management System
Affected systems: vip.fau.edu, boc22coex01
Expected End-user impact: During the upgrade, VIP document system will be unavailable. After the upgrade, users will have to go through the shibboleth single sign on login (and most likely 2factor authentication) that is enabled on many other FAU services.

Posted in Systems

OIT Systems Maintenance, Thurs. February 22 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 02/22/2018 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

*************************************************************************************
University accreditation system upgrade
Description of change: OIT will be upgrading the software used for accreditation​ on request of the vendor​
Downtime window start: 6:00 AM
Downtime window end: 6:30 AM
Affected services: http://xitracs.fau.edu
Affected systems: xitracs
Expected End-user impact: The http://xitracs.fau.edu site will be unavailable during the window

*************************************************************************************

Posted in Systems

OIT Systems Maintenance – Thurs. Feb 15 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 02/15/2018 from 3:00 AM to 7:00 AM during OIT maintenance window. In addition, the following systems will be specifically impacted:

*************************************************************************************

Oracle Identity Manager Patch
Description of change: OIT will be applying Weblogic patch 18057437 to Oracle Identity Manager to fix a bug.
Downtime window start: 6:00 AM
Downtime window end: 7:00 AM
Affected services: Oracle Identity Manager​
Affected systems: boc22oimp1 and boc22oimp2​
Expected End-user impact: During this time, password resets will be unavailable during the restarts.​

*************************************************************************************

Duo Security Account Sync
Description of change: OIT will be improving the process of creating user accounts in Duo Security.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services: grouper.fau.edu
Affected systems: grouper.fau.edu
Expected End-user impact: During this time, no end user impact is expected we will create provisioning user accounts from LDAP into Duo and will not be shutting any off. This will sync the users first and last names and their group membership. (employee, faculty, administrator)

*************************************************************************************

Server Upgrade and Maintenance
Description of change: OIT will be increasing the computing resources and updating servers associated with Identity Management
Downtime window start: 4:00 AM
Downtime window end: 6:00 AM
Affected services: OIM and any other servers depending on the production OUD (Oracle Unified Directory) LDAP servers for information may be affected. These include, but are not limited to: OIM user information updates. Server logins based on LDAP authentication to OUD​. Appliance logins based on LDAP authentication to OUD. Web applications based on LDAP authentication to OUD.
Affected systemsboc22oudp, boc22oudp01, boc22oudp02
Expected End-user impact: During this time, no end user impact is expected. These servers are highly available and the end user on a properly configured LDAP client should not notice any downtime as the upgrade will be done on each backend server separately.

*************************************************************************************

Posted in Systems

OIT Systems Maintenance, Thurs. Feb 1 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 02/01/2018 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

*************************************************************************************
Updates to Self Service Account
Description of change:  OIT will apply patches to the backend systems. These changes should not cause any loss of service.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Banner, OIM
Affected systems: Banner Database, boc22oimp1, boc22oimp2
Expected End-user impact: During this time no end-user impact is expected.

*************************************************************************************
Duo Security Upgrade
Description of change: OIT will be performing an upgrade to the Single Sign On 2Factor system. This is a cloud upgrade and users should not experience any differences.
Downtime window start: 5:00 AM
Downtime window end: 5:30 AM
Affected services: Single Sign On, BHRIC, and all Single Sign On Services.
Affected systems: Duo Security
Expected End-user impact: During this time no end-user impact is expected.

*************************************************************************************

Posted in Banner and Admin Systems, Systems

[RESOLVED] – Malwarebytes Update causing network connectivity issues

UPDATE:

Today at 1:55PM, Malwarebytes released v.12 update that has fixed the network connectivity problem. OIT has tested the update and can confirm that it resolves the issues.

We highly recommend rebooting your computer at your earliest convenience after the update is installed.

If you continue to experience issues, please contact the OIT Help Desk for assistance.
561.297.3999 or helpdesk.fau.edu

OIT

******************************************************************************************************

Earlier today Malwarebytes released a signature update that is causing computers to lose network connectivity. This is a widespread issue and are affecting anyone who has Malwarebytes installed.

The temporary workaround is to disable Malicious Web Protection under Settings. This will restore network connectivity. Once Malwarebytes releases a new update the Malicious Web Protection feature should be turned on again.

We will be monitoring the status of this issue and apologize for the inconvenience this may cause.

OIT

Posted in Banner and Admin Systems, Educational Technologies, Email, Google App Status Feed, Instructional Technologies, Network and Telecom, Systems, Uncategorized, Workday

OIT Systems Maintenance – Thurs. Jan 25 from 3:00AM to 7:00AM

Office of Information Technology will be performing routine systems maintenance which includes but is not limited to rebooting Windows servers as deemed necessary, installing critical patches and other health checks on Thursday, 01/25/2018 from 3:00 AM to 7:00 AM during OIT maintenance window.  In addition, the following systems will be specifically impacted:

*************************************************************************************
Single Sign On Upgrade
Description of change:  Single Sign On will be updated to prompt users to provide important information when login in to specific sites and services.​​
Downtime window start: 3:00 AM
Downtime window end: 7:00 AM
Affected services: Single Sign On – All services such as Banner Self Service, Workday, Canvas, Office 365, and others which use Single Sign On​
Affected systems: shibboleth1p, shibboleth2p, shibboleth3p
Expected End-user impact:  During this time, users may have difficulty logging into Canvas, Workday, Self Service and other services while upgrades are being performed. ​

*************************************************************************************
Updates to Self Service Account
Description of change:  We are applying patches to the backend systems. These changes should not cause any loss of service.
Downtime window start: 5:00 AM
Downtime window end: 6:00 AM
Affected services: Banner, OIM
Affected systems: Banner Database, boc22oimp1, boc22oimp2
Expected End-user impact:  During this time no end-user impact is expected.

*************************************************************************************
Oracle Server Maintenance
Description of change: ​OIT will be applying the latest Oracle quarterly patch updates to the production ​databases.
Downtime window start: 3:00 AM
Downtime window end: 7:00 AM
Affected services:  Banner production, Report Caster production, Oracle Identity Manager production, Identity Manager (IDM) production, ODS production, MSOP instance, MyFAU, Blackboard
Affected systems: bannerprd, boc22ora01, boc22ora03, boc22ora​05, boc22ora07, odsprod, mcoracle, bbloracle
Expected End-user impact:  During this time services listed above will be unavailable at times.

************************************************************************************
Security Enhancements for public facing IIS servers.
Description of change:  OIT is changing the cryptographic protocols that are allowed for IIS servers that are public facing. Beginning on the 25th only TLS 1.2 will be allowed to those servers. The servers will still be able to use other protocols, but the servers no longer be able to accept any protocol other than TLS 1.2.
Downtime window start: 3:00 AM
Downtime window end: 6:00 AM
Affected services:  Various. Mostly *.fau.edu websites hosted on Windows Servers running IIS. See Affected Systems for a list of IIS servers that will be affected.
Affected systems: ADCON, BBC, BOC22BANRDBRKR1, BOC22BANRDBRKR2, BOC22CFDEV1, BOC22CFDEV2, BOC22CFPROD1, BOC22CFPROD2,
BOC22DEVEMS, BOC22DMS01, BOC22FINAID, BOC22FUSION, BOC22HOU3, BOC22IEA1, BOC22IEADEV1, BOC22KOFAXCAP, BOC22KOFAXCAPT,
BOC22RDWEB, BOC22SATRANE, BOC22TALWEB1, BOC22TALWEB2, BOC22TALWEBDEV1, BOC22TALWEBDEV2, BOC22WAPPORTAL, BOC22WAPSPF,
BOC22WEB5, BRAIN, CONTROLLER, DORSRV1, DORSRV2, ECHOAPI, ECHOAPITEST, ECHOPROC1, ECHOPROC6, ECHOPROC7, ECHOPROC8, ECHOTEST,
ECHOWEB, FAUWEB5, FAUWEB6, ISS, ISSDEV, NWRDCREMOTECON, PINKY, SCOM, XITRACS, XITRACSTEST, YAKKO​
Expected End-user impact:  During this time, systems will be unavailable when the servers are rebooted for changes to take effect. Afterwards clients will need to be running an OS/Browser that supports TLS 1.2 to connect to the services hosted on these systems.

*************************************************************************************

Posted in Banner and Admin Systems, Instructional Technologies, Systems